Great thread!
This is how we did it in college:
Friday afternoon:
1) Rent a Uhaul for 24 hours- get the 10', the 14' are just too big.
2) Load up grill and grill supplies, stereo, generator, etc.
3) get kegs and put on ice
4) get food/extras (sausages, chicken, condiments, solo cups, etc.)
5)...